WebSite Content Organizaton And Planning: How To Apply Basic Information Architecture Principles To Your Blog Site

How do you organize the content of a new web site or blog? Do you really need to spend specific time ahead of launching to organize the content sections and hierarchy of your web site? Can't one simply identify the key content categories of his future site and be done with it? sitemap-2753050621_ef636aca35_b-e485.jpg Photo credit: a) Sitemap - Flickr / Shilpa13 b) Butterfly - Adrian Matthiassen mashed up by Robin Good The best answer is always relative to where you want to end up. So, if you want to launch a new site because you just want to have some fun, and have no desire or expectation to be very visible on major search engines, or to provide a meaningful navigation path to your readers, then you are very much OK to just click and start playing. Fun is fun. But, if you are after building a serious, professional-looking web site, where you are going to need as much relevant traffic as possible, good visibility on major search engines as well as lots of happy and loyal readers, deciding ahead of time how to organize the content of your site may be one of the most important activities you can invest your time on. Thanks to Dev.Opera, a fantastic web resource for anyone who wants to learn more about tech-savvy creative web design and development, Jonathan Lane introduces today for you the very basics of what goes under the label of "information architecture": how do you organize the contents of a new web site in a meaningful and effective way? Here all the details:


Information Architecture - Planning Out a Web Site

by Jonathan Lane information-architecture-sitemap-contens-06_06_c30_inforarchitektur_en1_0400x0400.jpg Photo credit: Contens CMS

Introduction

Traditionally, the planning stage of a web site (or any project) can be a little stressful. Everyone has an opinion about how a web site should be built, and often their opinions will conflict with one another. Your number one goal on any web site should be to build something that’s useful for the people who will be using it. It really doesn’t matter what your boss says, what that guy down the hall with a doctorate in software engineering says, or even what your personal preferences are; at the end of the day, if you’re building a web site for a particular group of people, their opinion is the only one that matters. This article is going to look at the early stages of planning out a web site, and a discipline that is commonly referred to as Information architecture, or IA. This involves thinking about who your target audience will be, what information and services they need from a web site, and how you should structure it to provide that for them. You’ll look at the entire body of information that needs to go on the site and think about how to break that down into chunks, and how those chunks should relate to one another. The sections below are as follows:
  • You need to plan out the site you’re building
    1. Introducing “The Dung Beatles”
    2. Now what? Drawing a site map
    3. Naming your pages
    4. Adding some details
    5. Summary
    6. Exercise questions


You Need to Plan Out the Site You’re Building

website-planning-ipgri-action-plan-map645w-2004-485.gif Image credit: Robin Good - IKONOS sas You’ll come upon the odd web project that you can just dive right into without any up front thought, but these are, by far, the exception and not the norm. We’re going to take a look at a fictional band called “The Dung Beatles” and try to help them work through the early stages of planning out their web site. We’ll talk with the band and find out what goals they have, and what they would like to see on their web site. Then we’ll dive in and start working on a structure for the band’s information.

Introducing “The Dung Beatles”

planning-website-the-dung-beatles-music_feature-24435-265.jpeg Photo credit: Austin Chronicle The Dung Beatles (TDB) have a problem. They are the hottest Beatles tribute band in Moose Jaw, Saskatchewan, but they need to raise their profile for an upcoming North American tour this summer. They’ve got venues scheduled throughout Canada and the United States, but they’re virtually unknown outside of their hometown. If only there was some way, using technology, to reach a large number of Beatles fans for relatively little money. Lucky for TDB, we’ve got this thing called the World Wide Web, and they quickly decide that building a web site is the answer they’ve been searching for. TDB needs a place to promote their tour dates, build a fan base in other cities and raise awareness of the band. You’re going to work through their ideas with them and see if you can chart out a plan for their web site. You schedule a meeting with your new clients to hash out the details of what they’re looking for and to decide on due dates and costs. You open the conversation by suggesting that you talk about the goals and objectives of the web site in order to get an idea of what they want. What does the band hope to achieve with their online presence?

Web Site Goals

website-planning-website-goals-identify_id277750_size255.jpg Photo credit: Silvia Bukovac TDB starts talking about their upcoming tour, and how they want to get the word out to Beatles fans in all of their scheduled stops. It’s February now, and they’re scheduled to kick off their tour in five months time. Hang on a second! A web site alone won’t build it’s own traffic and publicise itself. You extract from the conversation thus far that the main goal for the site is to provide a home for TDB fans online; a place where they can keep up to date on the latest news, tour dates and venues. Through the fans (word of mouth), and some other advertising venues, new people will be driven to the web site where they can download sample tracks, check out pictures of the band (in full costume) and find out where/when they can check them out live. Raul McCoffee, the front man of the group, points out that it would be nice to be able to raise a little extra money for the tour through the sale of some CDs and band merchandise. You gather the band around and draw out a quick sketch of what a visitor might want when they visit the web site. This is just a really rough brainstorm of ideas; it’s got very little structure at this point.

Identify Future Audience(s)

ia-planning-a-web-site-stemap-400.gif Figure 1: A rough sketch of what your web site should contain - What your web site visitors want. There are two general groups of people who will visit the site—people who know TDB already and like them (fans), and people who are unsure. You’ve got to cater to both those groups in different ways; potential fans need to be “sold” on the group, whereas current fans want to “feed their addiction” (so to speak). What sort of information is each of these groups going to be looking for? Figure 1 gives an indication of this—this is a typical sketch of the type that you’ll want to make at this point in future web site projects. From this, you’ll work out what pages the web site needs, and how they should link to one another. You settle on a budget, and agree to launch the web site in one month. You promise to get back to the band in a couple of days with some plans outlining the direction you’re going in.

Now What? Drawing a Site Map

ia-planning-a-web-site-web-site-structure.gif Figure 2 shows my attempt at taking the brainstorm and turning it into a site org chart: the first iteration of the site structure - This image shows the first attempt at structuring the example web site looked at in this article. The component pages are organized in a spider diagram, with the “Home” page at the centre. the pages linked to this central point are “Store”, “Biographies”, “Fan Discussion”, “Tour dates and locations, “Pictures”, “Discography” and “Contact”. The “Discography page has two further sub-pages spidering off it, “Lyrics” and “Sample tracks”.
A lot of people will throw together a site map at this stage — this looks like an org (organisational) chart. This is usually a pretty basic graphic showing simply the names of each page on the site and how they link into the overall structure of the web site. Personally, I like to put in a little more detail and talk about the purpose and content of each page. For example, a page may be labeled “Home”, but what is the home page? Is it a cheesy “welcome to our web site” message (yuck!) or is it a more dynamic page containing news items and enticing images? Take a few minutes to think about what pages the above sketch might turn into, and what might be contained on each page. Have a go at drawing your own site map before moving on to the next section. Now let’s get started with the basics: one of those org charts that I mentioned above. That definitely captures all of the pages we’ll need, but there’s no real grouping going on here. It’s just a big mess of pages now, and at this point I hadn’t really given a lot of thought to what things are called. I did one more pass and try to “chunk” the information into slightly larger groupings — Figure 3 shows what I did: the site structure grouped more logically ia-planning-a-web-site-web-site-structure-2.gif Figure 3: Site structure, revised. - This images shows a refined example site structure. The “Home page now has the following subpages spidering off it: “Contact”, “Store”, “About TDB” (which links to further “Biographies” and “Pictures” subpages), “Band news” (which links to further “Tour dates & locations” and “Fan discussion” subpages), and “The music” (which links to further “Lyrics” and “Sample tracks” subpages). I’ve done a couple of things with the revised site structure. a) The “Band News” page gives TDB a place to post anything they want to share with their fans. Even after their summer tour is over, and the “Tour dates and locations” page is no longer relevant, they’ll be able to post stuff. b) Adopting a blog format here will let fans comment in context on the various stories, and will help to build an online community around TDB. News and tour events will likely spark the most discussion, so let’s group that all together. Additionally, the word “News” is a simpler, more general word that people will be able to recognise faster if they’re skimming a page for the information they want. Our new “About The Dung Beatles” page groups together the band members’ biographies as well as their pictures. Going this route gives us a jumping off point for individual band member biographies. Following a similar argument to the one we made above, “About” is a common term used on a lot of web sites. Anytime a visitor wants to learn more about a company, a product, a service, or an individual, they usually look for an “About” link. Finally, the termDiscography” is a bit of a technical term. It’s possible that less people will understand what the term than “The Music”. Also, it opens up this page to additional content: sources of inspiration, history of a particular song…you get the idea. I think we’re ready to roll. After I’ve talked a bit about naming pages sensibly, we’ll move on to add a little more detail about each page.

Naming Your Pages

website-planning-naming-pages_id1557981_size270.jpg Page names can be one of the most crucial decisions you’ll make during web site design. Not only is it important for your visitors so that they can find their way around your web site, but it is another thing that dictates how easy your site is to find using a search engine. In general, search engines look at the text included in a web page, the URL of that page, and the text of any links to that page when they’re deciding “how important” it is. Giving your pages sensible names and sensible URLs will encourage anyone linking to your pages to use sensible descriptions. Here’s an example. Let’s say you’re a car company, and you have a model called “The Speedster”. You’ve got a web site to promote your automobile, and one of the pages lists available features. Do you call this page “Features”, “Available Features”, “Features of the Speedster”, or “Bells and Whistles”? I would suggest thatFeatures of the Speedster” is the best option from this list. It’s specific to what the page contains, chances are that the title will be displayed high up on the page and will be prominent (good for search engine indexing), and you may even be able to fit it into the URL (something like “www.autocompany.com/speedster/speedster-features/”).

Adding Some Details

ia-planning-a-web-site-web-site-structure-details.gif Figure 4: Page Details for the Home page. You don’t have to figure out everything at this point, but you need to at least provide a brief description of what you have in mind for each page. After you’ve got the site structure, number each of your pages and provide a brief description for each page, like I’ve done in Figure 4 for the home page (you’ll get a chance to do this for the other pages in one of the exercises questions at the end of the article.) This is about as involved as you want to get at this point. You don’t need to describe page functionality, the technology you’ll use to build it, or the design / layout in great detail. Just describe what you have in mind in general terms. Your goal here is to communicate what you’re thinking to your client and to force you to think things through. It’s not uncommon at this stage to come to the realization that you have too many pages, and you’ll never be able to find content for them. You can go crazy in creating a hierarchy of pages. For example, if the band members just wanted to publish one paragraph about themselves, it wouldn’t be necessary to create separate biography pages for each member. They could all be combined into a single page.


Summary

website-planning-summary_id2385701_size130.jpg This article has looked at the web site as a whole, and how you should think about structuring it. 1. First you decide on the content of a web site, and decide how to structure that content into pages. 2. Next you decide on the functionality that will actually be used on your web site. 3. The last thing you do before you actually start going ahead and coding your web site is work out the visual design of it—the page layouts, and the colour scheme, etc.

Exercise Questions

website-planning-exercise-questions_id273110_size250.jpg Photo credit: Pablo631
  • Look back at Figure 1 and try to develop a similar brainstorm for a web site about a car (pick any current or imaginary car).
    • What will visitors to the web site want to know?
    • Is there anything at existing car web sites that you see as essential? Frivolous?
  • Take your brainstorm and try to organise the information. What page groupings make sense?
  • Another activity that is sometimes useful when planning out a web site is to check out the competition. Do a search for band web sites (bonus points for tribute bands), and take a look at what they’re offering. Did we miss anything?
  • Take a look at Figure 4 and try to develop similar figures for the other pages I’ve identified on the web site.
See also:
DevOpera-logo-beta-c.gif This article is part of the Opera Web Standards Curriculum, the ultimate client-side web development teaching course and was first published on July 8th 2008 for Dev.Opera as "Information Architecture - Planning out a web site"


About the author Jonathan_Lane-photo-95.jpg Jonathan Lane is the President of Industry Interactive’a web development/web application development company located on Mayne Island, British Columbia, Canada. He got his start in development working for the University of Lethbridge Curriculum Re-Development Center as their web projects coordinator for many years. He blogs at Flyingtroll and is currently developing Mailmanagr, an e-mail interface for the Basecamp project management application.

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Content Writing Strategies: The Tramezzino Approach And the Inverted Pyramid - How To Create Effective Article Openings

When you write a web article you need to tell immediately to your readers what it is so special about your post that they should stop doing other things and put all of their attention on reading it. More often than not though online publishers start their articles by attacking the topic from very far away. content-writing-strategies-tramezzino-sandwich-approach.jpg Photo credit: Fruitbar Some use the "anecdotal lead", which begins the story with an eye-catching tale rather than the central facts. Others place an intro which instead of bringing the core topic in greater visibility, consciously delays the revealing of the article key content to "set up" the reader for whatever is awaiting her. But while this may be a writing approach that works in the print medium, on the web, the situation s very much different. In this situation, your reader has not sit down with your print magazine, having made a definite choice to spend time browsing it, but is still evaluating whether what you have written fulfills her specific information needs at this time... and you have a few seconds to facilitate that decision. This is why it is of the essence for an effective web publisher to present clearly the core value of any article right in its opening sentence. To explain this editorial approach to my junior staff in the newsroom team I often use the metaphor of the "tramezzino" (Italian style sandwich), which is a popular triangularly shaped light sandwich that is available in Italian snack bars. Here is the "what have you got in your sandwich?" approach:


Content Writing Strategies:The Sandwich Approach Overview

content-writing-strategies-sandwich-Inverted-Pyramid-400.gif Photo credit: Fruitbar and Newspapers in Education Newspaper in education The sandwich approach is nothing else but my own personalized way of introducing inside my editorial publishing policies a concept that is very well known inside traditional journalism circles: the inverted pyramid. In journalism, "the inverted pyramid" is a metaphor that is used to illustrate how information should be organized, structured and arranged within a text to be published. The "tramezzino" idea came from the familiarity many Italians have with this tasty snack and for the fact that good tramezzini can be told from bad ones by what's "inside". Furtermore the Italian tramezzino, just like the "pyramid" is essentially a triangle-shaped object which lends itself very well to explaining to someone who hasn't familiar with it, this writing approach strategy.
"The triangle's broad base at the top of the figure represents the most substantial, interesting, and important information the writer wants to convey. The triangle's orientation is meant to illustrate that this kind of material should head the article, while the tapered lower portion illustrates that other material should follow in order of diminishing importance." (Source: Wikipedia)
So, when I have a new editor, to whom I need to explain the tramezzino-sandwich approach, I tell her something like this: Think, that you just came into the office, and you knew I and the other people here had been working here for many hours and were very hungry for food. Suppose you coincidentally had a bag full of fresh tramezzini would you say to us: "Hi guys, if eventually you get bored of working and you may want to consider having a lunch break, I could suggest something that may be of interest to you.."? Would you? To make me and the other newsroom guys immediately happy your best sentence to us would be something like:
"I've got six tramezzini just fresh from the bar, three with tuna and tomato and three with ham and cheese. Anyone wants some?"
The least vague you are and the more rapidly you get to tell them what you have got the greater our appreciation and attention to what you have to say. Or not? The formula is simple: Say outright what's inside your tramezzino without wasting too much time getting to it.

Why It Is Better to Say It All At The Beginning


1) Online Scanning

On the web people do not read articles like in print. Most of the times when readers land on a web page with an article, they can only see the "above the fold" part of it and with that limited info in front of them, in a matter of few seconds they then take a decision about whether to stay there or to move on to scan other information.

2) Increasing RSS Content Consumption

RSS content distribution is increasing everywhere and more and more people are using an RSS newsreader / aggregator to access all of their favorite news sources from one location. When you start scanning the news coming in through RSS feeds, most people glance at each news title and sometimes at the short article excerpt / intro that immediately follows.

3) Limited Content Consumption Time

Online readers spend less and less time on most sites while investing significantly greater amounts of time on the few pages that really interest them. Decisions about whether to stay on a web page or site are often taken in a very short time and having the key information of an article presented right away facilitates the reader in taking this decision not just on intuition but by providing her immediately with the most valuable part of the content you will be serving him. The sandwich approach is "time efficient" for the simple reason that readers can gather the key information about whatever article or report topic just by reading a few sentences. It is left as an option for them to go further into the article to get more details.

4) Users Don't Scroll

"On the Web, the inverted pyramid becomes even more important since we know from several user studies that users don't scroll,(*) so they will very frequently be left to read only the top part of an article." (Source: Jakob Nielsen - Useit)

5) Communication Efficient

Assuming that readers are going through your content article in a traditional, linear, from-the-beginning-to-end fashion the sandwich approach allows your readers to quit reading at any point and still come away with the essence of your story. It further allows people to enter a topic up to the point where their curiosity takes them, and without the imposition of details or nuances that they would consider irrelevant.

How To

Poynter's Chip Scanlan's essay on the Inverted Pyramid includes this frequently cited example:
"This evening at about 9:30 p.m. at Ford's Theatre, the President, while sitting in his private box with Mrs. Lincoln, Mrs. Harris and Major Rathburn, was shot by an assassin, who suddenly entered the box and approached behind the President. The assassin then leaped upon the stage, brandishing a large dagger or knife, and made his escape in the rear of the theatre. The pistol ball entered the back of the President's head and penetrated nearly through the head. The wound is mortal. The President has been insensible ever since it was inflicted, and is now dying. About the same hour an assassin, whether the same or not, entered Mr. Seward’s apartment and under pretense of having a prescription was shown to the Secretary’s sick chamber. The assassin immediately rushed to the bed and inflicted two or three stabs on the chest and two on the face. It is hoped the wounds may not be mortal. My apprehension is that they will prove fatal. The nurse alarmed Mr. Frederick Seward, who was in an adjoining room, and he hastened to the door of his father’s room, when he met the assassin, who inflicted upon him one or more dangerous wounds. The recovery of Frederick Seward is doubtful. It is not probable that the President will live through the night. General Grant and his wife were advertised to be at the theatre..." – New York Herald, April 15, 1865
As you can see the journalistic 5Ws, 'Who,' 'when', 'where', 'what' and 'how' get addressed right in the first paragraph. As the article progresses less important details are presented. For this news story, getting the key points up in the opening of the article is not such a difficult task, but in other situations identifying what really counts may prove to be a lot more challenging for writers that have a more limited experience. If you glance over my suggestions on "How to create your own content templates" you will see that I follow always a content structure that is very much like the "inverted pyramid" approach. I suggest to give your readers the key info contained in your posts right at the beginning as to capture their interest without being unnecessarily redundant or trying to lure the reader in by long and mysterious intros. Like when in company of one those people that want to ask you something but do not have the courage to do that directly, bad article intros start approaching their key matter from very far and take a long time to get there. Great friends as well great content share the commonality of not holding back information to please you or lure you somewhere you wouldn't have gone. They both tell you what's inside the sandwich right away. Tuna and tomatoes! Ham and cheese! That's all you need to know if you are hungry. Do the same with your readers by always telling them right away what is the precious stuff you are going to tell them inside each article you write.

More Resources



Originally written by Robin Good for Master New Media and first published on August 20th 2008 as "Content Writing Strategies: The Tramezzino Approach And the Inverted Pyramid - How To Create Effective Article Openings"

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AutoAdmit Update: "A Horse Walks Into A Bar" Gets Feisty

You know you've got a pretty good job when you turn to the first order of business for the day and read this:

NOW COMES Defendant, A horse walks into a bar, a.k.a. Ryan Mariner ("Mariner"), and specially appears, without having been properly served and without waiving his right to proper service, and files this Brief in Support of his Motion to Dismiss Plaintiff's Second Amended Complaint against him.
Gosh, I love lawsuits against pseudonymous defendants . . .

One of the John Doe defendants in the sprawling AutoAdmit litigation has come out swinging, revealing his true identity and asserting that he "has done nothing wrong." Ryan Mariner, formerly known as "A horse walks into a bar," filed a motion to dismiss on Wednesday in federal court in Connecticut, asking the court to set him free from the case, which has been going on for over a year. 

He argues that the two anonymous Yale Law students who are plaintiffs in the case have willfully failed to serve him and prosecute the action against him, despite repeated offers by his counsel to accept service of the complaint. He argues that the plaintiffs' only possible motive for continuing to name him as a defendant in their second amended complaint and yet failing to serve him  "seems to be to threaten and harass him by abusing the legal system." Ouch!

Mariner opens up a surprisingly literary can of whup-ass:

Mariner is not concerned with keeping his identity secret, since he has done nothing wrong.  On the contrary, Mariner has been trying to proceed with this litigation for months.  However, in an attempt to execute a strategy so Byzantine that Kafka himself would be dumbfounded, Plaintiffs' counsel has failed to include any allegations that would support a cause of action, refused Mariner's counsel's offer to accept service and refused to simply dismiss Mariner.  It appears Plaintiffs' plain is to keep a lawsuit pending for as long as possible without actually prosecuting it.

Besides complaining about the plaintiffs' failure to prosecute the action, Mariner's brief also sets forth some persuasive arguments why the complaint fails to state a valid cause of action against him.

In their second amended complaint, the plaintiffs only identify two statements allegedly made by Mariner, both of which indicate that he would like to have sexual relations with one of the plaintiffs.  Specifically, he told other forum posters to "get[] in line and wait patiently" and stated  that he "would make a sundae (including (but not limited to) whip cream, chocolate sauce, sprinkles, and a cherry," in response to comments by other users expressing a desire to have sex with Doe II (one of the law student plaintiffs).  Second Am. Cmplt. ¶ 42.  As vulgar, childish, and offensive as these comments are, it's hard to see how they are legally actionable, since they simply express Mariner's own thoughts and desires without conveying much of anything at all about Doe II.

Mariner's brief walks through each of the plaintiffs' seven legal claims and does a decent job of demonstrating that they could not possibly apply to these two crude and offensive -- but legally harmless -- statements. More succinctly, Professor Marc Randazza jibes: "I’ll give away some prizes to anyone who can come up with a supportable cause of action for the statements made by 'A horse walks into a bar.'"

Randazza's excellent post on the motion has more details -- he even spoke with Mariner personally before writing it.  He raises the tantalizing possibility that Mariner might also file a Rule 11 motion for sanctions against the plaintiffs or their attorneys for willfully failing to serve or dismiss him from the case.

You can get background on the lawsuit and view underlying court documents through our database entry on the AutoAdmit case.

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Social Media And US Business Familiarity, Usage And Adoption: A Research Study Of The Inc. 500

Social media is coming to the US business world and sooner than many had originally anticipated. social-media-business-Inc500_d579b8284f-450.jpg In early 2007 the results of a groundbreaking study into the adoption of social media within the Inc. 500, an elite group of the fastest-growing companies within the United States, were released. Now, approximately one year later, that same group was studied again in an effort to look at longitudinal change in the adoption of these digital communication tools. The companies who responded were asked the same detailed questions concerning their familiarity with, usage of and measurement of social media. The survey used in the both the 2007 study and the 2008 study asks a range of questions with regard to six prominent social media (blogging, podcasting, online video, social networking & wikis - Given the frequently uncertain definitions of these media, common understanding of each form was achieved by providing definitions from Wikipedia). As one of, if not the first, studies of US corporate social media adoption with statistical significance, this research proves that social media has indeed already entered parts of the US business world at a tremendous speed. It also indicates that corporate familiarity with and usage of social media within the Inc. 500 has nearly doubled in the past 12 months. Here all the details:


Social Media in the Inc. 500: The First Longitudinal Study

Conducted by: Nora Ganim Barnes, Ph.D., Eric Mattson

Study Goals

The University of Massachusetts Dartmouth Center for Marketing Research recently conducted one of the first statistically significant, longitudinal studies on the usage of social media in corporations. The new study compares corporate adoption of social media between 2007 and 2008 by the Inc. 500, a list of the fastest-growing private U.S. companies compiled annually by Inc. Magazine. For details about the 2007 Inc. 500 and the complete directory of the included companies, please visit Inc. Magazine's website at www.Inc.com.

Previous Research vs. This New Study

In 2007 (using the 2006 Inc. 500 list), the first study of this group and their use of social media was released and revealed that the Inc. 500 was outpacing the more traditional Fortune 500 in their use of social media. For example, at that time, 8% of the Fortune 500 companies were blogging compared to 19% of the Inc. 500. This study revisits the Inc. 500 approximately one year later (using the 2007 list) in the first longitudinal study on corporate use of these new technologies.

Early Impressions and Methodology Used

Given that previous research now shows that just 11.6% of the Fortune 500 currently having a public blog, it is astounding to see that 39% of the Inc. 500 are blogging. The addition of 3.6% more Fortune 500 companies to the blogosphere pales in comparison to the addition of 20% more of the Inc. 500 companies after the same time period. Like the original, the new study is the result of a nationwide telephone survey of those companies named by Inc. Magazine to the Inc. 500 list under the direction of researchers Nora Ganim Barnes and Eric Mattson. All interviews took place in March and April of 2008. Forty-two percent (209) of the Inc. 500 participated, making this research statistically valid at +/- 5%. Given this statistical significance, this research proves conclusively that social media has penetrated parts of the business world at a tremendous speed. It also indicates that corporate familiarity with and usage of social media within the Inc. 500 has nearly doubled in the past 12 months.

Research Respondents

The respondents in this study, as in the first study, are diverse in industry, size and location. They include three of the top 10, 11 of the top 25, and 44 of the top 100 companies from the Inc. 500 list. The 209 companies who responded were asked the same detailed questions concerning their usage and measurement of social media that were asked of the Inc. 500 approximately one year earlier. Forty-two percent (209) of the Inc. 500 participated, making the new research statistically valid at +/- 5%. The original study was also statistically valid.

Study Questions Used

Questions probed the familiarity of respondents with six prominent social media (blogging, podcasting, online video, social networking and wikis). In order to maintain the integrity of all comparisons, only those tools studied in the first study were included in this follow-up research.

Specific Results

Social Media Familiarity in the Business World

To begin, respondents were asked to rank their familiarity with each technology from "very familiar" to "very unfamiliar." The social media that was most familiar to the Inc. 500 in both studies is social networking with 42% of respondents claiming to be "very familiar with it" in 2007 and 57% in 2008. However, as the graph below shows, across the board a significant percentage of the companies are "very familiar" with each of these technologies. In the 2007 study wikis were the least familiar to the Inc. 500, but in 2008 wikis jumped ahead of podcasting in familiarity. The social media that continues to be the most familiar to the Inc. 500 is social networking with 57% of respondents in 2008 claiming to be "very familiar with it" (compared to 42% in 2007). Familiarity is related to usage. It is interesting to note, however, that even those forms of social media less familiar to the participants are still used by at least 20% of them. social-media-study-1-how-familiar-550.gif

Social Media in the US Corporate World: From Familiarity to Adoption

From familiarity, the survey moved into the companies' actual usage of social media. The companies were asked in 2007 and again in 2008 if they were using the six social media discussed above and, if yes, for how long they had been using them. Again, the results are surprising. a) While familiarity is related to adoption, even the least familiar media has 21% adoption (podcasting). b) All six forms of social media have enjoyed growth in the adoption of these tools with an amazing 77% of the Inc. 500 reporting use of at least some social media tool. social-media-study-2-adoption-550.gif

Social Media in the US Corporate World: Acknowledgment of Strategic Role

Not only is this widespread adoption being driven by strong familiarity but also from the recognized critical role of social media to a company's future success in today’s online world. When queried on the importance of social media, 26% of respondents in 2007 felt that social media is "very important" to their business and marketing strategy. That figure rose to 44% in approximately one year. It is clear that this group of fast-growing companies considers the use of social media as a central part of its strategic plan. social-media-study-3-how-important-550.gif

Review Summary

From familiarity to usage to importance, social media is expanding rapidly within the Inc. 500. The bottom line is that the Inc. 500 continues to learn about social media at a very quick pace. For the first time, growth in familiarity, adoption and importance to mission has been documented in a statistically significant, longitudinal study. If the Inc. 500 is embracing social media at this record pace, can the rest of corporate America be far behind?

More Information on this Research

A more thorough analysis of our research into social media adoption by the Inc. 500 will be published in several journals throughout 2008. To be added to our email distribution list so that you can stay abreast of our most recent research and writings, please email eric [at] ericmattson.com or nbarnes [at] umassd.edu.

Originally published as "The Game Has Changed: College Admissions Outpace Corporations in Embracing Social Media" by Nora Ganim Barnes on the website of the Center for Marketing Research at University of Massachusetts Dartmouth. About the author nora_barnes.jpg Dr. Nora Ganim Barnes earned a Ph.D. in Consumer Behavior from the University of Connecticut and is a Chancellor Professor of Marketing and Director of the Center for Marketing Research at the University of Massachusetts Dartmouth. As Director of the Center for Marketing Research, she has provided services in brand and product development, research, promotion, and commercial television production to hundreds of clients.

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Olympic Committee Takedown Shows Risks of Ill-Timed Take-Downs

It’s never OK to use improper copyright claims to take down legitimate, non-infringing content, but such takedowns are particularly galling when they are timed to directly interfere with the impact of a political message. That’s what happened this week to the Free Tibet movement, and the situation illustrates the risks of a “shoot first, ask questions later” approach to copyright policing.

The 2008 Olympic Games have been marked by controversy relating to the human rights record of its host, China. Two days ago, the International Olympic Committee (IOC) added to the debate by demanding that YouTube block a video of a protest by Students For A Free Tibet. The demand appeared to be based on a bogus copyright infringement claim: the protesters had projected various images on the wall of the Chinese consulate in New York, and the video of the protest was titled “Beijing Olympics Opening Ceremony.”

This is not the first time the IOC has used an intellectual property claim to stomp on speech. Nor is it the first time a content owner has caught a dolphin in its DMCA takedown driftnet. But the political and time-sensitive nature of this video made this “mistake” particularly appalling.

The blogosphere reacted with outrage, and rightly so. EFF made some inquiries of our own (we understand YouTube did so as well) and the IOC ultimately withdrew the complaint. That is a good thing. But this takedown highlights a larger problem. It takes just seconds to have a video taken down, but over two weeks to get a video put back up. And YouTube’s hair-trigger content verification program has made takedown even easier and faster—content owners can rapidly create lists of videos for takedown, and then send a takedown demand with a couple of additional clicks.

If IOC had not withdrawn its notice, here’s what would have happened in this case: the protesters’ DMCA counter-notice would have started the clock running and, if the IOC didn’t sue within 10-14 days—which of course it wouldn’t have, because it didn’t have a claim—the video would be restored. But that wouldn’t happen until after the 2008 games were over, and the delay would inevitably lessen the video’s political impact. As political organizers of all stripes know, timing is everything.

The DMCA was not designed to help content owners silence legitimate speech, even temporarily. But that’s exactly what happens when content owners don’t bother to form a good faith belief that the material they target is actually infringing. Shame on the IOC for failing to meet its minimal obligations.

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How To Send Files Larger Than 1GB - Sharewood Guide

Large files sending web services are a category of online collaboration tools that is made up of those applications that allow you to send huge files, even larger than 1GB, to one or more people, and without resorting to email attachments. In this week's Sharewood Guide, Robin Good and I have selected for you the best free tools that you can use to send very large files to your contacts and workmates. send_large_files_id464375_size485.jpg Photo credit: Mipan To help you select which service may best fit your large file sending needs, I am listing here the key characteristics of the services that allow you to send very large files to someone else at zero cost. Here they are:
  • File size: The maximum file size that the service accepts
  • File transmission method: Most of these services let you upload files to a server, so that they can be sent to more people at once. In some other cases, rather than uploading a file to a centralize server, P2P-like services provide direct connectivity so that you can send unlimited size files, requiring you and your recipients to be online at the same time
  • Time before deletion: Lets you decide how many days (or how many downloads) the file will stay online before it gets deleted
  • Registration: Informs you whether you need to to be registered or not in order to start sending large files
Here the tools I selected for you:

How To Send Files Larger Than 1GB Services - Comparison Table


go to the table!

Tools List


  1. StreamFile streamfile_interface.gif StreamFile is a web based file sharing system that you can use to send files to any email address. Just input as many email addresses you want, pick a file up to 2GB, and click send. People will receive a download link to get the file, which you can also share via IM or as you wish. http://www.streamfile.com/


  2. Fileai fileai_interface.gif Fileai is a file sharing service that lets you send huge files to anyone. Just select the file you want to send, with no size limit, get the link, and share it with other people: the file will be sent directly from your PC to other people's, with no upload process. The service does not need any registration and it is free to use. http://fileai.com/


  3. Tranfer Big Files transferbigfiles_interface.gif Transfer Big Files is a free online service that anyone can use to share files online. With no registration needed (registered accounts can also manage files), you can upload any file up to 1GB of size and share it with anyone just by typing in their email address. Files will be stored online for 5 days or 10 days if you're registered. Free to use. http://transferbigfiles.com/


  4. DropSend dropsend_interface.gif DropSend is a free website that anyone can use to store and share files online. With a simple registration and no software to install, you can easily upload any type of file up to 1GB and share with everyone by typing their email address. A message with the download link will be sent automatically to that person. Plus it can also be used to store your files online and carry them with you wherever you are. Free to use. http://www.dropsend.com/


  5. File Dropper filedropper_interface.gif File Dropper is an online file hosting website that you can use to send large files with anyone. With no registration you can upload any file up to 5GB and, after the upload progress bar has finished, you will be given a sharing link for other people to get the file. Apart from the basic free version, other paid versions are available for password-protected sharing and up to 25GB of space per file. Free to use. http://www.filedropper.com/


  6. PipeBytes pipebytes_interface.gif PipeBytes in a web-based tool that anyone can use to share files, with no size limitation. If you want to send a file, just click the "Send" button, browse for you file, and click "Upload". You will be provided with a pick-up code, or simply with a pick-up URL, that will connect your and your friend's computer to send the file directly, with no uploading process. Free to use, no registration needed. http://www.pipebytes.com/


  7. Filemail filemail_interface.gif Filemail is a web-based file sharing system that you can use to send an unlimited number of files, up to 2GB each, to anyone who has an email address. With no registration needed, you can send any file just by selecting it from your PC through the Flash-based interface, set the options, such as the number of days the file will be available for, type the receiver's email, and click send. When the progress bar will finish, an email will be sent to your friend with the download link. Free. http://www.filemail.com/


  8. ADrive adrive_interface.gif ADrive is a new web-base file hosting solution which gives you 50 GB of online free storage for free. After you create an account, you are able to upload all of your files online through a web-upload, but a new uploading solution will be available soon. You can use ADrive as your online backup hard-drive, but you can click the button "Share", and make your files public so that anyone can access them anytime. Completely web-based and free. http://www.adrive.com/


  9. Originally written by Nico Canali De Rossi and Robin Good for Master New Media and first published on August 11th 2008 as "How To Send Files Larger Than 1GB - Sharewood Guide"

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Professional Content Writing: How To Create Your Own Content Templates For Different Article Types

Writing posts, articles and reviews while utilizing a very specific content structure and sequence as an editorial guiding path, can provide better and more interesting writing while providing more consistently your readers with the information they want in a uniquely recognizable style. professional-writing_id835338_size350.jpg Photo credit: Graffoto While journalist schools teach a very specific and standardized approach, my suggestion is in fact for you to do just like I did: consider developing your own content template and sticking to it every time you write. Structure is among the most important factors I have highlighted in my article about the differences between professionally-looking published articles and improvised blog posts. For structure I refer to the invisible sequence of logical content sections upon which a good article can be built. The content skeleton, the editorial template, the writing framework within which the writing of an article or report takes place. Many bloggers write in an impromptu, spontaneous, genuinely inspired mode. While this provides a more spontaneous and credible writing style it unnecessarily sacrifices other good elements of professional writing that in synergy with these existing ones could provide for an explosive mix. To move up one step in the learning path toward becoming a well recognized, professional web publisher, adopting, or better yet, creating, your own content template is just a natural, logical step. If you fear that using a content template may limit too much your spontaneous and creative expressions, fear not. A content template should act only as a carpet, a mobile stairway to take your readers wherever you want to take them to. Both on the red carpet or on a underground mobile stairway you can still keep your "cool", your style and your way of expressing things. Nothing gets lost. With a content template you will be only adding an invisible logical sequence to the way you present information in a way that can help your readers access, scan and understand it in a more effective fashion. Here's how to do it:


Why You May Want To Develop Your Own Content Template

content-template-bricks_id7037151_size180.jpg Photo credit: Sintez In an article entitled What Differentiates Yet Another Blog Post From A Professionally Web Published Article? I have recently written:
"Same applies for the writing and formatting style. If you are in a rush to write some breaking news, it matters a lot less if you have a spelling mistakes, formatting overlooks, missing or no images to complement your writing. The immediacy of that breaking news is what matters to us readers, and your ability to get it out fast to us is probably what in many cases we value most. But are all online publishers, bloggers and web reporters all in this same, "breaking news", high immediacy situation? I don't think so."
Why then the need to improvise at all times in your writing? Why needing to wait for the inspiration to produce good content? Do blog posts really need to be all written in this romantic fashion? How can you rely on producing, good and increasingly better content if you need to rely only on your writing inspiration? The usefulness of building your own content template is all in following a pre-designed and well thought over route instead of trying to arrive at your point only in a haphazard, improvised fashion. By following your own custom designed route you can save time, spend less energy in trying to be "inspired", and produce content that is tangibly more readable and interesting than your typical creative spontaneous blog post. To follow a pre-designed structure or template does not mean your writing needs to become predictable and dull. Quite to the contrary. Having a solid route on which to build your content should often allow for even greater creative expression and for you to have less of a mental burden during your article preparation.

How To Create Your Own Editorial Content Template

content-template-how-to_id14059791_size285.jpg Photo credit: Velkol To develop your first content template the only thing you need is a simple text editor and some quiet atmosphere around you. Here's how to proceed. Let's suppose you are a technology reviewer, though the same reasoning can be applied to just about any content publishing category.
1. Close your eyes and imagine running into a breaking news story about a new web service that does something you really are very passionate about. The article is just out and this is something you have good interest for. 2. Imagine now what kind of information you would like to read at the opening of the article. Is it what the product is called and does or is it how the reviewer find out about it? Imagine, picture it in your head. 3. Then think what information you would like to be reading next: is it a list of features and their abilities as reviewed in the hands of the reviewer or is it a random set of impressions of how the tool felt when first tested. 4. Now take note and convert those expectations about what you would have wanted to read, in a sequence of questions you would pose to your imaginary tech blogger. 5. Take the time you need to list as many questions as you may think relevant for obtaining all the information you like to know about a new product when you read a review about it.
Once you have done this, look at all the questions and see if you have overlapping ones and eliminate them. Order then the questions into a few groups and review their order and sequence, always thinking in terms of what you would want to know and read first as a reader, not as a writer. That's it. You now have a good content template that you can use to write any post of that type.

Sample Tech Review Article Template

content-template_id6007601_size255.jpg Photo credit: Pazo Here is a real example of a content template. You could actually copy and paste this inside an empty blog post and use it as a guiding path to gradually build your tech review. One of the nice advantages is that you can jump more easily from section to section to fill in what you are ready to write, without needing to do a linear, sequential writing, which can be much more difficult to do and replicate.
1) Introduction section Answer these questions:
  • What is so special about this new product?
  • What are its most prominent key traits?
  • What is its name and who is it targeted to?

1b) Second Intro
  • What are other relevant things about this product?
  • What about its pricing and availability?
  • Who is behind it?
  • What are the first reviewers saying?

2) In-depth Review Write here a two paragraph overview of the product being reviewed. a) What is it in detail b) What it does in detail c) What uses, target users and applications it has been designed for
2a) Key features List each one of the key features with your product in a separate subsection and provide a good description of it. Accompanying detailed images, screenshots or short video clips / screencasts are great complements for this section.
2b) Summary Overview In this section provide a list of all of the features that represent a key strength for the product you are reviewing. These could be bulleted lists with short descriptions. One list with the key strengths and a second one listing all of the problems, limitations or opportunities for improvement for the product reviewed.
3) Additional Resources Where can you learn more about it? (list other articles or reviews that talk about the same product) List key information pages on the product site that provide more specific information about:
  • download
  • pricing plans
  • help and documentation
  • tutorials

4) Editorial Provide an opinionated section at the end of the review to help the reader judge key strengths and weaknesses of the product as well as your personal impressions. In this content it is important to provide opinions based on strong, tangible facts. Opinions based on personal whim or preference but not substantiated by verifiable facts are much less credible. Summarize key strengths and highlight important problems or limitations that may hinder the product success. Then express your personal preference and impressions while clearly documenting the reasons for them.

Examples at work See a few examples of recent Master New Media reviews who have utilized this approach:

Other Content Types

content-template-types_id7547151_size190.jpg Photo credit: Romai In time you will want to develop more editorial content templates to serve different types of article types. From news to interviews and from tutorials to opinion pieces and tech reviews the spectrum of article types in the online world keeps expanding rapidly. Here a short list of other types of web articles that you may want to consider building a personal customized template for:
  • How-to article
  • Opinion piece
  • Interview
  • Topic Introduction - What Is ...?
Now that you have already a basic idea of how to go about developing your own editorial templates, refine the process by spending some time at analyzing great articles you run into on any media and identifying the content components and sequence used in each. Just dissect, analyze and take good note. Then next time you prepare an article look at the newly studied references and see whether you want to slightly modify your own template to integrate one or two content components you hadn't used before. That's all. If you want to learn more about content templates and how to improve your professional web publishing skills stay tuned as I have more interesting stuff coming up.

Originally written by Robin Good for Master New Media and first published on August 8th 2008 as "Professional Content Writing: How To Create Your Own Content Templates For Different Article Types"

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Second Circuit's Cablevision DVR decision good news for remote data storage

On August 4, 2008, the trend toward remote network based services received a breath of fresh air in its sails; The Second Circuit reversed the March of 2007 decision of the United States District Court of the Southern District of New York which ruled Cablevision, a cable provider to customers in Long Island, NY, had infringed the rights of various copyright holders by providing remote network based DVR services to their customers. This reversal is a great victory for innovation in the fast growing area of remote network based services, and a great thing for technology consumers.

After Cablevision released its network based DVR service, various television networks, including the Cable News Network and the Cartoon Network, brought copyright claims against Cablevision. The plaintiffs alleged that because Cablevision allowed their customers to record and view time shifted recordings of their television programming from their central servers as opposed to the individual set top boxes, Cablevision violated the networks’ exclusive right to make copies of and publicly perform their works.

The district court agreed with the plaintiffs, failing to consider the non-infringing uses of the technology and the very purpose of copyright laws. They argued that because the remote storage is a “service” and not a device, the equipment is at Cablevision’s building and not in customers’ homes, Cablevision controls what can be recorded, and the service is too similar to video on demand services, Cablevision is directly liable for infringement. The court basically ignored the fact that the “service” did nothing more than a regular DVR and focused merely on the fact that because the time-shifted recordings are transmitted back to customers with the same infrastructure as video on demand content, the service is too dissimilar to a VCR to receive protection under the 1984 U.S. Supreme Court Betamax decision which safeguarded VCR manufactures from copyright liability.

As usual, the intersection of new technology and copyright law lead to confusion. Non-tech-savvy judges tend to focus too much on the technical aspects of a new technology and compare it to the old, failing to address the practicalities of their decisions. The Second Circuit fortunately took the practical route in their reasoning, focusing on who was actually responsible for recording the programs as opposed to the technical infrastructure of the remote DVR service. They concluded that individual customers and not Cablevision recorded the programs because programs were only recorded when customers pressed ‘record’ on their remote controls.

The new decision benefits consumers and cable providers on a variety of levels. First, central storage of recorded programming is cheaper, more secure, and more reliable. It is significantly cheaper to bundle storage in a large central server and generally you can provide faster and more reliable equipment than the cheap hard drives currently packed into DVR units. Because hard drives generate a tremendous amount of heat, and people don’t want a noisy fan in their DVR disrupting their audio visual experience, the cooling systems in DVRs have traditionally been inadequate, requiring frequent replacement in some instances. When customers replace their set top boxes they have to reset all of their recording preferences and they lose their previously recorded programing.

Second, the previous 2007 decision was very damaging to the remote data storage industry in general. While remote storage is cheaper and more convenient, the 2007 decision likely chilled development of the technology. The Second Circuit's decision will serve as a guiding light in future litigation over remote data storage services like Cablevision's such as Mp3tunes.com , a remote music storage locker that has come under fire from the RIAA and others.

The Second Circuit was careful to point out that their decision only applies to non-infringing uses, so the application of the decision to cases services such as Mp3tunes will largely depend on whether the court sees Mp3tunes as a non-infringing use of music. If the courts look at Mp3tunes from a practical standpoint, understanding that users are the ones causing the music to be played on their computers and not Mp3tunes specifically, the prospects for Mp3tunes look great.

Unfortunately, the Second Circuit's decision will probably not be the end of the fight. Blind to the possibilities offered by this innovative technology and in fear of losing the benefits of their video on demand profits, the plaintiffs will likely appeal to the Supreme Court. Hopefully the Court has the wisdom to affirm.

 

"What to Watch, What to Tape " is licenced under a CC Attribution - Noncommercial 2.0 license by "Cayusa " on Flickr.com  

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How To Innovate And Create New Business Opportunities When You Are A Small Fish: Here Comes The VEN - Virtual Enterprise Network

When you are a small fish like me, it may appear pretty difficult, if not altogether out of reach, to be able to network up with other small firms to provide greater value and service abilities to major clients. But is it there a true physical limitation to such new scenario or is it just that we small companies are not used to do this and lack a proven and effective business collaboration model? VEN-virtual-enterprise-network-business-opportunities-small-fish_id799929_size485.jpg Photo credit: Ljupco Smokovski Ken Thompson writes:
"In most economies, smaller enterprises are much greater in number than large firms and these small fish are also responsible for driving innovation and competition. But how do these two distinctly different entities --the Big Fish and the small fish-- come together to create business innovation and to swarm around new business opportunities? Porter's strategy suggests that to take SMEs (i.e. small fish) to the next level, their leaders have to find some way to move beyond their current customer bases and begin to work with the bigger, more demanding, Big Fish enterprises. The strategy, which stacks up pretty well in practice, concludes that if the SMEs are good enough, then these Big Fish will make them even better by stretching them through ongoing strategic innovation partnerships."
But is this really feasible? Read on to find out.


Globalise Your Business, Go VEN! Become a Virtual Networked Enterprise

A unique symbiotic relationship between small firms, big firms and regional economies by Ken Thompson virtual-enterprise-network_symbiosis_id16716151_size290.jpg Imagine you have a magical Electron microscope which lets you see anything you like not in the physical world but in the economic world. You crank the magnification right up to maximum so you can see the very smallest atoms of economic activity. What do you find? You find me - the owner/manager of an ambitious knowledge-based small business. Text me a question "What is your biggest strategic challenge?" It takes a minute because I really have to think about it and get my head out of the tyranny of operational urgencies and into the strategic space I so rarely inhabit. Eventually your cell phone beeps with my response
"According to the A-list strategy gurus such as Harvard’s Michael Porter my biggest challenge is gaining access to major enterprise customers who will stretch and improve me and my product or service. And you know what Porter is absolutely right".
I am a small fish - there are a lot of others just like me. For example, in the EU, small and medium-sized enterprises (SMEs or small fish) comprise approximately 99% of all firms and employ among them about 65 million people. Now jump from the bottom of the economy way up to the top of the major supply chains. You meet me - the CEO of a Fortune 100 global enterprise. I am a Big Fish. Ping me the same question on my secure corporate Instant Messenger "What is your biggest strategic challenge?" This time the response comes back instantly
"That’s easy – its keeping my products and services ahead of the competition and avoiding the "Silver Bullet with a my name written on it" of unexpected competitive knock-out from left field that Andy Grove, author of "Only the Paranoid Survive", warns about".
Now fine tune the microscopes "multi-dimensional resolution" to move away from the micro to the macro. What do you see? You meet me – an Economic Development director in a major regional economy. I am a Fish Farmer – I try to create ecosystems where fish (Big and small) can thrive. Ask me the same question - "What is your biggest strategic challenge?" This time you have to use email as that’s the currency of the organization I work for. Ten minutes passes, you grab a coffee and then you hear the familiar sound of a "you have email" notification and you read
"The biggest challenge for us is developing our regional economy by joining the dots between the small indigenous local companies and global enterprises. The era of a big player locating here and bringing 10,000 jobs has gone – we must find a way to create these jobs through our local companies competing and winning in the global market with global customers".
The amazing three-way "Win-Win-Win" Opportunity is this: the small fish, Big Fish and Fish Farmers all want the same thing – they just don’t know how to make it happen! Sounds paradoxical? Not really. When you consider that innovation is the key to success in the 21st century, and that huge corporations like Procter and Gamble and IBM are going to the ends of the earth seeking innovation, the picture comes into focus. The term "Open Innovation" is now the most popular phrase in the corporate business vocabulary. Here's what's going on. In most economies, smaller enterprises are much greater in number than large firms and these small fish are also responsible for driving innovation and competition. But how do these two distinctly different entities --the Big Fish and the small fish-- come together to create business innovation and to swarm around new business opportunities? Porter's strategy suggests that to take SMEs (i.e. small fish) to the next level, their leaders have to find some way to move beyond their current customer bases and begin to work with the bigger, more demanding, Big Fish enterprises. The strategy, which stacks up pretty well in practice, concludes that if the SMEs are good enough, then these Big Fish will make them even better by stretching them through ongoing strategic innovation partnerships. If, however, an SME is not good enough, it will quickly find out, which is painful, but yields valuable information for both parties. So either way it is a "win-win" situation if a small fish can somehow engage a Big Fish to test the waters for mutual benefit. It's summed up by the legendary economist Joseph Schumpeter's notion of "Creative Destruction", a process in which the old ways of doing things are endogenously destroyed and replaced by new ways.

Good News and Bad News

virtual-enterprise-network_good-and-bad-news_id5456741_size300.jpg But wait. There is the bad news for SMEs trying to follow this connect-and-collaborate partnership strategy because Big Fish are almost impossible to reach directly by an individual SME for many reasons:
  • Big Fish worry about small fish longevity and stability.
  • There are cultural chasms between Big Fish and small fish.
  • Small fish are too much trouble to deal with -- far too disruptive.
  • Small fish don't understand or fit Big Fish structures and processes.
  • Small fish find it hard to participate in extended information sharing sessions with Big Fish that often last 12-18 months before any revenues are realized.
  • Accessibility issues are commonplace as Big Fish are not generally headquartered in a given small fish's region.
  • Local Big Fish operations may have limited autonomy for strategic sourcing and forming new alliances
The irony is that while these Big Fish desperately want and need the innovative products, services and thinking that specialized small fish bring, every single procurement process Big Fish have is designed with the express purpose of stopping such a relationship ever developing. Though the Big Fish know that relationships with the right small fish are strategically vital, they institutionally discriminate against this under the very respectable but ultimately misguided mantra of "Supply Chain Rationalization." So there is a Catch-22: small fish need to work with Big Fish, but they cannot directly engage them. Does that mean its game-over? No. Two plausible, but different, tactics can be considered. The first tactic is a well-tried path that involves a small fish finding one of the Big Fish's approved suppliers to work through to eventually reach the Big Fish itself. These suppliers tend to be major enterprises in themselves and the small fish will attempt to join their supply chains --usually at the bottom of the food chain. The show-stopper with this tactic is that, no matter what these major suppliers might say or promise a small fish, they tend to do everything in their power to keep the small fish at arms length from their major customers, their Big Fish. They usually achieve this by making sure all conversations between the small fish and Big Fish are routed via themselves, and they tie the small fish up in all kinds of non-circumvention clauses to stop the possibility of any direct small fish to Big Fish trading relationships from developing. In the major supplier's private, unspoken view of the world, such a relationship is generally considered as "not in our strategic interests." A second, less well-known tactic has the potential to be much more successful. In this case like-minded small fish directly engage key Big Fish through collaborative business networks that have sufficient scale and resources to interest and engage the Big Fish. Enter The Networked Enterprise powered by the Virtual Enterprise Network (immagine dei pesci da mettere) Small fish in a Virtual Enterprise Network engaging Big Fish

What is a Virtual Enterprise Network (VEN)

virtual-enterprise-network_network_id648309_size300.jpg The goal of a Virtual Enterprise Network (VEN) is to connect Small and Medium Enterprises (SMEs) into peer networks, supported by appropriate collaboration practices and technologies, to give them the capabilities and competitive advantages of large global enterprises, particularly in:
    Sales
  • Marketing Reach
  • Product Development
  • Human Capital and IT Capital
Moreover, an overarching goal of a VEN is to achieve these capabilities while retaining the VEN's inherent competitive advantages over large enterprises in:
  • Speed and Responsiveness
  • Entrepreneurship and Innovation
  • Flexibility
  • Low Overheads
A VEN is, therefore, a way for businesses to achieve virtual scale, enabling it to operate as if it possesses more resources and capacity than it actually has within its own physical organizations. This allows the VEN to function with all the resources and reach of a large enterprise, but without sacrificing its speed, agility and low overhead. This enables it to compete for bigger, more profitable contracts with higher innovation and design elements, with bigger customers that are more willing to build strategic partnerships rather than simple transactional relationships with the VEN's individual suppliers. What do we mean by "Virtual" Enterprise Network? "Virtual" has three distinct and complementary meanings in a VEN:
  1. Virtual As the opposite of Physical, new (non-physical) enterprises forming and dissolving from other (physical) enterprises, each with different processes, systems and cultures, with the need to build trust, common aims and working practices very quickly.

  2. Virtual As not geographically in the same place, with the use of virtual team technologies and techniques to address this.

  3. Virtual Capacity In the sense of "Virtual Memory," where a computer operates as if it has more capacity than it actually has, allowing enterprises to incorporate external skills and resources to exploit market opportunities.

Question: Why do we need VENs? Answer: Because most adhoc business collaborations fail There is an obvious question "Why do we need a VEN model?" Is it that difficult for businesses to collaborate, and should we not just let them get on and do it? The reason this logic is faulty is that the vast majority of ad hoc business collaborations involving more than two parties fail miserably for three main reasons:
  1. Unrealistic expectations. SMEs often expect results in advance of investment on their part. Experience shows it is unlikely that an SME network will win a major collaborative new customer contract in less than 12 months. Opportunistic behavior and under investment kills collaborative business networks.
  2. Bid Fright. When SMEs see the effort involved in preparing a major customer bid they often decide not to bid. The problem is, if they never bid they will never get any better at preparing professional and credible major bids. Experience reveals that the first two collaborative bids are rarely successful; they are really just foundations for later successful bids. But you never get to the winning bid if you don’t make the other bids first.
  3. Lack of scale and resources. Collaborative business networks need big players to give them scale and credibility and resources. However, it is very difficult to avoid these big players effectively taking over the network and turning into their own personal supply chains, with all the problems this entails.
All these problems have one common heading: multi-party business collaborations fail for lack of a proven collaboration model which is precisely what the VEN model offers. VENs are gourmet banquets not ready meals or fast food! VENs do not come "ready made"; they need to be created and nurtured. They need to be lovingly prepared not just placed in a microwave oven. This nurturing, typically, involves a process of moving through a number of clear developmental stages over many months. These processes need supported by a handful of key roles – Network Architects, Network Brokers and Network Coaches to name three. So it is time to think about becoming a Networked Enterprise? Like a gourmet meal it takes a lot of time, effort and investment. But just like a lovingly prepared dinner the results are usually well worth the wait. Anyway we all know what happens to you when you eat too many ready meals and fast food!


Originally written by Ken Thompson for Master New Media.

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Cuil's random image placement troubles IP owners

Last month a former Google developer and her team of 30 employees rolled out a new search engine called Cuil. The new engine boasts an innovative approach to internet searching, a magazine style layout, and superior privacy policies . While many have complained about how search engines like Google collect vast amounts of individually identifiable user data and store it indefinitely, Cuil does not collect nor store such data, making it an attractive alternative for privacy concerned browsers.

We understand Cuil is still in its early developmental stages, but there is one problem that came to our attention that needs addressed by Cuil developers. Shortly after Cuil’s launch we were contacted by the owner of an underground music site after he found his copyright protected favicon appearing next to the search results for other sites on Cuil. After investigating the matter, it appears that Cuil selects relevant images related to the search terms entered by the user and then randomly assigns those images to the results. This process unfortunately causes copyrighted images and trademarks to appear out of context, likely violating various intellectual property laws.

Apart from the legal ramifications, this random association of images with results should concern Cuil because it is more likely to confuse users than help them. For example, we searched for the fast food restaurant “Taco Bell” and to our surprise we found the official Taco Bell site link accompanied by a photo of an African Lion while the official Taco Bell trademark appeared beside a link to an unofficial website distributing Taco Bell recipes. It was necessary to ignore the images and read individual urls to determine which listing was the official Taco Bell site. Similarly, when we searched for our parent organization by entering “Utility Consumers’ Action Network,” our site’s link was accompanied by the logo for the Rainforest Action Network, an organization unrelated to ours. These examples illustrate how the design flaw is not only confusing for Cuil users but also causes the type of initial consumer confusion trademark law seeks to protect from.

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